RETURNS POLICY – WHITE LION SCIENTIFIC

Last updated November 2025

1. Introduction & Scope

(a) This Restocking Returns Policy (Policy), together with the other terms and documents referred to below, sets out the relevant rules, terms and conditions applicable to authorising and return to White Lion Scientific (referred to below as White Lion Scientific, we or us) of goods/products (Goods) purchased from White Lion Scientific from trade B2B customers (referred to below as the Customer or you) in circumstances where you do not have a right to reject or return these under the applicable contract terms, for example ‘for convenience’ returns where you have ordered Goods which are not required. We refer to these returns as Restocking Returns below.

(b) This Policy does not apply if you have a right to return Goods under the terms of the relevant contract, including defective goods returned under warranty, and this Policy does not affect those rights.

(c) This Policy operates in conjunction with the contract trading terms pursuant to which the Customer purchases Goods from White Lion Scientific, being White Lion Scientific’s Trade/B2B Terms and Conditions of Supply (Non-eCommerce Sales) (or for sales via White Lion Scientific’s website, White Lion Scientific’s Website Terms & Conditions of Sale (Trade/business and consumers)) available on our website at https://whitelionscientific.co.uk (the Trading Terms). The relevant Trading Terms will set out whether you have a contractual right to return Goods to us.

(d) This Policy applies only to Goods supplied directly by White Lion Scientific to trade (B2B) customers. It does not therefore apply if you purchased the Goods as a consumer.

2. Prior Authorisation of Restocking Returns

(a) Prior authorisation for Restocking Returns to White Lion Scientific is required, which is given by us issuing to you a customer returns authorisation number (Returns Authorisation Number). This Returns Authorisation Number must be clearly identified on the outside of all returned items and referenced in relevant communications. Goods returned to White Lion Scientific without a Returns Authorisation Number will be refused.

(b) You may contact us to obtain prior authorisation for Goods returns by emailing info@whitelionscientific.co.uk or using our Returns Form on our website.

(c) Exclusions and conditions may apply to returning Goods in certain circumstances (set out below), and whether or not to authorise Restocking Returns is at our discretion.

3. Administration Restocking Charge

(a) You must pay an administration and restocking charge (Restocking Charge) in respect of our handling and administration costs for processing Restocking Returns.

(b) The Restocking Charge for Restocking Returns of Goods which are our standard stock items is 20% of our invoiced price payable for the returned Goods (excluding VAT), subject to a minimum of £25 per return consignment (or €25 where Goods were invoiced to the Customer in Euros).

(c) Restocking Returns of Goods which are not standard stock items cannot be accepted unless we are able to cancel our corresponding order with our own supplier(s), and on condition that you pay our Restocking Charge together with an additional amount sufficient to cover any administration and restocking charges imposed by our own supplier(s) for return of those Goods.

(d) We will refund (usually by crediting your account with us) the invoiced price payable for the returned Goods after deducting the applicable Restocking Charge (and any other applicable charges set out in this Policy), once we have inspected the Goods upon receipt to ensure they meet the requirements of this Policy and of the relevant Trading Terms. In the event of any discrepancies, we will notify you as soon as reasonably possible.

4. New, Unused and Complete Goods Only

(a) Restocking Returns must be in an unused, readily re-saleable “as new” condition (including associated Goods packaging and labelling).

(b) Goods must be returned in the packaging in which they were originally delivered, complete with all relevant accessories, certifications and user/operational manuals with which they were supplied by us.

5. Restocking Returns Exclusions

We do not accept Restocking Returns of any Goods:

• (a) which have been made or adapted to the Customer’s own specification (including where they have been personalised or customised), whether the products or their packaging;
• (b) which are of a type or specification which we have discontinued sale of;
• (c) which were not purchased by the Customer directly from us;
• (d) which are refrigerated or temperature-controlled products;
• (e) which have been used, or are damaged, outdated, shelf-worn or defaced, (whether the products or their packaging);
• (f) which are chemicals, medical products, reagents or diagnostics, or which are hazardous or sterile; or
• (g) which have either expired or which have an expiry date too close for us to re-sell these as new items.

6. Time Limit for Returning Goods

Restocking Returns must be received by us within 28 days of original delivery of the Goods concerned to the Customer.

7. Decontamination Certificate

All returned Goods which comprise equipment must be accompanied by a decontamination certificate in a form reasonably satisfactory to White Lion Scientific, or the return will not be accepted.

8. Collection Fees

(a) If we have agreed to collect Restocking Returns of Goods from your premises, unless we agree in writing with you otherwise we will charge you a collection fee equivalent to our standard delivery charge for the items concerned (in line with our standard rates at that time), in addition to any Restocking Charges for which you are responsible.

(b) In addition to our usual collection fee referred to above, if we have attempted and failed on 2 or more occasions to collect returned Goods from you as arranged, then (save where such failure is our fault) we will also charge you a failed collection fee for each subsequent collection attempt we make (in line with our standard rates at that time).

9. Contact Us

If you have any questions, comments or requests regarding this Policy, please contact us at:

• Email: info@whitelionscientific.co.uk
• Website: https://whitelionscientific.co.uk